MRI appointment booking system
Online booking for MRI scans at a private clinic. Patients choose their own appointment slot, and clinic staff manage the appointments.
We built this system for a private clinic that performs magnetic resonance imaging (MRI) scans. The aim was to move some of the bookings off the phone, and we designed the system around the clinic’s requirements. Patients now choose the scan and a free slot online. Clinic staff manage the schedule, appointments and the list of scans in a single staff portal.
The application is built in Next.js with a PostgreSQL database. It runs in the browser and adapts to phone screens, so patients have nothing to install.
The booking form, step by step
The form collects the information the clinic needs for the scan:
- Visit type (private or funded by the National Health Fund (NFZ), Poland’s public health insurer)
- Referral number for NFZ-funded visits
- Patient age group
- Scan options (with contrast, without contrast, under anaesthesia)
- Type of scan
- Appointment slot
- Personal and contact details
After booking, the patient receives a confirmation by email and text message, together with a questionnaire and preparation instructions to download.
Staff portal
Scan schedule
In the schedule settings, the clinic sets the average appointment length and its availability on each day of the week. The system then generates time slots for every day. Staff can block selected slots and see which ones are already booked. Each scan category can have its own schedule.
Patient appointments
In the appointment list and in the details of each appointment, staff see the data from the booking form. They can edit an appointment and send the patient a notification by email and text message.
Scans
Each scan has its own options: visit type, age group, contrast and anaesthesia. These options determine where the scan appears in the booking form. Staff review and edit scan details in the portal.
User roles
The system has two roles: employee and administrator. Administrators also manage user accounts.
Maintenance and further development
We have maintained the system since launch.
See what our support after launch covers on our application maintenance and development page.
Screenshots
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